Optimizing Tender Writing with Great Wave AI’s Multi-Agent GenAI-Powered System

An award-winning consultancy known for delivering innovative digital solutions for UK government.

A leading consulting firm faced challenges in managing the volume and complexity of tender writing for government contracts, particularly for the Digital Outcomes and Specialists (DOS) framework stages 1 and 2, as well as other major bids. The existing system produced generic and low-quality responses, failing to meet the specific requirements and nuances of each tender. The firm’s goal was to enhance the quality and specificity of their bid responses to increase their success rate. They use Teams as their internal communications channel and didn’t want a new applications with additional log-ins etc so specified that the agent must surface through Teams.

The client partnered with Great Wave AI to develop a multi-agent Generative AI-powered system tailored for their tender writing needs. Recognizing the distinct requirements of different stages and types of bids, we created separate AI agents for DOS stage 1 and DOS stage 2, along with additional agents for major bids. Each agent was specifically trained on the client’s historical data and optimized to understand and respond to the unique demands of their respective tasks.

1. Data Training: The agents were fed with a rich dataset consisting of previous successful bids, industry-specific language, and client-specific terminology. This data was crucial in fine-tuning the agents to produce high-quality, context-aware responses.

2. Role Optimisation: The AI agents were not only trained but also optimised for their specific roles. For instance, the DOS stage 1 agent focused on outlining the firm’s capabilities and initial solutions, while the DOS stage 2 agent was fine-tuned to elaborate on detailed solution architecture.

3. Workflow Integration: The new system was seamlessly integrated into the firm’s existing workflow, allowing for easy adoption by the tender writing team. The AI agents provided drafts that were reviewed and refined by human experts, ensuring both efficiency and high-quality output.

The implementation of Great Wave AI’s multi-agent system resulted in a significant improvement in the quality and relevance of the client’s tender responses. This led to a 40% improvement in win value over the first 3 months of use.

If you’d like to know more about how Great Wave AI can help your business, please contact us at contact@greatwave.ai.